Opening of Meeting by Bid Committee Chair, Sean K., at 4:05 pm with Serenity Prayer.
Twelve Traditions (short form of 2nd Tradition) read by Ian S.
Twelve Concepts (short form of 2nd Concept) read by Kelly P.
Facts Aims and Purposes read by Susan M.
Meeting attendance: 12
Summary of Actions for December and January Meeting read; Minutes for December 2006 and January 2007 approved.
Treasure Report: Sean K., gave report. Gave overview of loss at the 80’s prom and encouraged support for next event, the Trivia Night.
Reports:
Chair, Sean K.: Sean K., He attended the events meeting and Ad Hoc mini conference meeting. Discussed that Illinois is having a ISCYPAA event next weekend.
Co Chair, Susan M: present, no report.
Group Communications Chair, Mike P.: SMICY, SMICY, SMICY!! Important activities since last meeting include: Information was gathered regarding holding the mini conference at four different hotels in Saint Louis, Wentzville and Columbia. More details will be given later in the Ad Hoc Committee Report. Also, I attended, participated and brought SMICYPAA flyers to the Area 38 (Eastern Missouri) Assembly on Jan 20th. Goals for this month include: Continue to assist with preparations for the mini-conference as necessary and participate in getting the word out about our future events.
Outreach Chair, Ian S.: I am currently working with the Missouri Al Anon Alternate Delegate regarding appointing a Family Groups Liaison. His organization initially stated that such Liaison would not be welcome at Al Anon business meetings. I have since provided him with additional documentation (sent to me from Advisory Council Member Jennifer L. in New Orleans) which I have also posted to the FAQ section of our website (under FAQ: “Is ICYPAA part of A.A.”) I hope that Al Anon will reconsider, and allow our Liaison to work with Al Anon. I will let the Committee know how this goes. I am still working on the list of treatment centers, but it think we should have this together in time to send out announcements for our Mini Conference and our next two Outreach events. Vanessa in Columbia was instrumental in setting up our Columbia Outreach Event—Bingo Night in Columbia, MO. More information and a flyer for this event, set for March 10th is on our website. Most of my work Outreach Committee work this last month concerned the Mini Conference, as I worked with the other members of the Mini Conference Ad Hoc Committee to determine whether the Mini Conference is feasible. The Ad Hoc Committee will present its findings at today’s Meeting. Finally, a SMICYPAA representative was present at the State Convention’s quarterly meeting, and she has reported to me that the State Convention is a big fan of SMICYPAA, and they are interested in allowing us to participate with the State Convention this year. I told our representative that she is free to obligate our Committee as she sees fit, since we are willing and able to help.
Merchandising Chair, Adam W.: Not present, no report.
Bid Book Chair: Melanie: present, no report. Received copy of last year’s bid book.
Events Chair: Jason B.: Events committee meeting was held. Everything is ready for the trivia night. Make sure to sell tickets. Also a list is being compiled for people who want to participate in the Varity Show, April 21st. Sean K., reviewed the notes he took from the events meeting.
Old Business:
Open positions: Merchandise Co Chair, Group Communications Co Chair, Treasurer,
and Webmaster.
Mike P., stood for position of treasurer. He gave his qualifications. Mike made a motion to resign from his current position of Group Communication Chair, approved. Jason B., made a motion to accept Mike P as treasurer by acclamation, approved.
Presentation of Ad Hoc Committee findings: Findings, conclusions and recommendations of the Mini Conference Ad-hoc Committee: 1) A mini-conference, held in a location in which attendees could stay overnight, is definitely viable; 2) The expenses to the committee to put an event of this nature on can range from $1,400 - $3,350 by our estimates; 3) We estimate, that for the attendee of the mini-conference, that the registration cost can range as low as $10 up to and no higher than $22, which we feel is a reasonable cost for such a conference, especially at the lower end (This estimate of the registration fee is based on the modest expectation that there will be a minimum of 150 registrants. (i.e., should 150 people register at the lowest end of this estimation, than our cost would be covered for the lowest end of our estimated expenses.); and 4) The room rate for the attendee could range from ~$75-$95.
Motion by Ian S., Outreach Committee Chair: To approve recommendation of the Mini Conference Ad-hoc Committee as presented (set forth above), and that the Ad-hoc Committee be reformed and refocused towards the actual planning and preparation of this Mini-Conference, to be held on Memorial Day Weekend, 2007; the reformed Mini Conference Ad Hoc Committee to consist of 3 elected positions: 1) Mini-Conference Ad-hoc Committee Chair ; 2) Mini-Conference Ad-hoc Committee Co-Chair, and 3) Mini-Conference Ad-hoc Committee Program Chair; and the duties of the Ad-hoc Committee would be to plan and prepare the Mini-Conference, and to create and appoint service positions in order to implement the Mini-Conference as needed; finally, the Ad-hoc Committee shall present a proposed budget for the Mini Conference for review and approval by the entire Committee. MMSP.
Election of BCR:
Mike P., discussed the position of BCR in the last months meeting, but refreshed members.
Susan M, accepted nominated by Bill P.
Travis W, accepted nominated by Ben M.
Sean K, declined nomination by Mike P.
Jason B accepted nomination by Ian S.
1st Round Voting:
Travis—6
Susan—4
Jason—1
2nd Round Voting:
Travis—7
Susan—4
Jason—0
3rd Round Voting:
Travis—7
Susan—4
4th Round Voting
Travis—7
Susan—4
Susan M. elected BCR by means of going to the hat.
New Business:
Voting for Mini Conference committee positions: 3 positions exists by earlier motion in old business. Chair, Co-Chair, and Program Chair.
Chair: Melanie by acclamation
Co Chair: Travis by acclamation
Program Chair: Vanessa accepted nomination
Jason declined nomination
Ian declined nomination.
Vanessa by acclamation.
General Sharing: None.
Next meeting is March 03, 2007.
Meeting closed at 5:56pm.
Respectfully Submitted,
Maggie T.
SMICYPAA Recording Secretary