Opening of Bid Committee Meeting, Travis W., at 4:15 p.m.with the Serenity Prayer
9 attendees present at beginning, 2 ppl there for their first meeting; introductions around the room.
Tradition 2 (short form) read by Kelly E.
Concept 2 (short form) read by Dan H.
Presentation of the Summary of Actions of the 01/07/06 Meeting (the minutes for which were delivered in full via email prior to the Meeting) by Travis W. (acting recording secretary for today)
Motion made to approve the 01/07/06 minutes.
(Jason B.) - MMSPU
Treasurer unable to attend meeting, but reported to Chair prior to meeting that no significant changes have occurred in the budget since last meeting, and that a full report will be delivered in March.
Reports:
Chair: Not much has gone on on my end of things since our last meeting
in January. Because this seems to be a light meeting and because there was
not a meeting of the Bid Committee Structure and Procedures Committee, I
have made a decision to postpone the discussion of the revisions that were
submitted last month, until the next meeting. My goals for this coming month
are to convene with the Bid Committee Structure and Procedures Committee
so that we can put down the official wording for the proposed amendments,
and see how they will fit into the rest of the Procedures Manual in a way
that will keep everything cohesive. In conjunction with that goal, I plan
on getting the official proposed amendments out to everyone on the committee
via email at least one week prior to the March meeting, so that we can discuss
it and review it efficiently at that time. I am also looking forward to
the prospect of another SMICYPAA event in the works soon, and hope to be
able to help out with that in any way possible. As always, it’s a
pleasure to serve as your chair,
Travis W.
Co-Chair: Besides keeping the website up-to-date, since our last Meeting
I've been making announcements wherever I go for our business meetings,
and reminding folks that ICYPAA is just a few months away. Many are surprised
to hear the Conference is still being held in New Orleans. I've been letting
people know they can visit our website for information and links to both
Conference and hotel registration online. Otherwise, I'm looking forward
to our next event.
Ian S.
Hotels and Facilities: Hi guys! Here is the rundown on the hotels I’m
working with right now: The Renaissance is the same – still looking
for a response on Memorial Day 2007. I am meeting with the contact from
the Millennium next week. I will be emailing the contact from the Adam’s
Mark soon. (I have a business card.) Also: There is a contest! Whichever
bid city gets the most registrations will win two hotel rooms to do what
they want with. We could have a hospitality room! Etc. I will be sharing
more information about all this via email soon.
Mike P.
Outreach: The Outreach Committee has been working still and always to raise
awareness about SMICYPAA in the local areas. I have potentially found some
service work for out committee, doing work with a treatment center that
might want to try and bring meetings in. This would be especially cool because
it’s the center that I got sober in. I’ll hopefully have more
info on that at a later date. Thanks.
Jason B.
Merchandising: I have brought the money for the shirts to give to the treasurer today, and other than that nothing new to report.
Bid Book: Nothing to report.
Events: We are hoping to have an Events Committee Meeting on February 12th, at 7:00pm. It will be at the Frontenac Starbucks, and all are welcome and encouraged to come. We will be discussing plans for our upcoming event in March. Brian L.
Group Communications: Nothing new to Report
Old Business: None.
New Business:
Discussion of proposed Procedures Manual change – postponed by Chair in order for the Structures and Procedures Committee to convene over this topic.
General sharing, questions, and suggestions
Discussion regarding dances and past events…
Motion to close.
(Dan H.) – MMSPU
Meeting was closed in the usual manner at ~5:15 p.m.
**NEXT MEETING: SATURDAY, MARCH 4, 2006, 4:00 P.M. AT ST. MARY’S HOSPITAL CAFETERIA, ROOM A & B.
Respectfully Submitted,
Travis W., Chair (acting as Recording Secretary, in his absence, for this
meeting only.)