Mike P. opened the meeting at 15:00 with the Serenity Prayer
The Short Form of the Traditions read by Troy (SERCYPAA)
The Short Form of the Concepts read by Jenny R.
ICYPAA Facts, Aims and Purposes read by Travis W.
Attendees:
Dan (Bid Book), Travis (Hotels), Andrea (Flyers), Troy (visitor from SERCYPAA), Glenn W. (ICYPAA Advisory Board Member), Mike P. (Chair), Chelsea H. (Co-Chair), Ian S. (Legal Permits/Tax Laws Chair), Joe E. (Outreach), Brandon M. (Website), Matt N. (Treasurer), Ashley (Reason Statement), Jenny (visitor).
Summary of Actions of previous Committee meeting read by Ian S.
Motion: Accept the minutes as presented via email and later amended
(Chelsea, Joe E.) , MMSPU
Treasurer's Report: presented by Matt N.
Motion: Accept the Treasurer's Report as presented
(Andrea, Dan G.) - MMSPU
Chair's Report: presented by Mike P.
Time is running out before the conference, and we still have a plenty more to do. If you are not busy and want to contribute please call or email me so we can get ready to bid. We only have two more meetings scheduled before the conference, so we may need to have a few extra meetings in between. If so I will let you know as soon as possible. I am still planning on setting up an inventory for our committee. Please watch for an email as to when and where it will be. I truly feel confident that we will have a successful bid. As Concept X illustrates, our committee chairs are very capable and should be trusted to do the jobs that are described in our procedures manual. It's so cool to see how each one of us has stepped up and accepted the responsibility to serve. Thank you for the opportunity to be of service. Yours in Love and Service, Mike P.
Co-Chair's Report: presented by Chelsea H.
This month I have been able to outreach at Dist. 1 and was well received. Also, I attended the IR Meeting. Just like every month. I attended some sub-committee meetings and tried to be of help wherever possible. I am going to get in contact with the host committee in order to find out the specifics on times an the amount of marathon meetings that they need chaired. I’m bummed I was unable to attend this month’s event but I was detained by work.
Respectfully submitted, Chelsea.
Committee Reports:
Website Chair Report: presented by Brandon M.
New graphic added; FAQs are added; members only section added; everything looks great.
Reasons Statement Chair Report: presented by Ashley S.
This committee held 2 meetings to discuss ideas; two concrete ideas were also discussed. The meetings were useful. I Will be submitting two concrete copies today. Those in attendance at such meetings have decided that those who didn't bring copies of ideas will not have such ideas included in the vote. Respectfully submitted, Ashley S.
Flyer Chair and Co-Chair Report: presented by Andrea B.
Flyers for the breakfast event cost $42.67; 1001 copies were made. It’s fun serving the committee and I look forward to being able to serve even more as the events roll in.
Outreach Chair and Co-Chair: presented by Joe E.
Monthly minutes have been sent out to the Advisory Council. We have had a response from them I suppose this is a good thing. Contact has been made with various internet sites that list YPAAs. Hopefully our committee web page will be added as a link. Preliminary contact with KC made it's been tough finding willing participants up there.
Hotels/Facilities Chair Report: presented by Travis W.
4 or 5 proposals have been received from hotels and have been followed up by initial contract forms. 2 hotels are being pursued for contracts: Adam's Mark and The Millenium; Marriot is a possible as well. The Adam's Mark contract needs some definite revision, which will be done soo so that we can post our potential contracts on the "members only" section of SMICYPAA.org, so that the advisory council can view them and help us. Planning for pre-conference events is still in the works. Respectfully submitted, Travis W.
Legal Permits/Tax Law Chair Report: presented by Ian S.
Research is progressing; it looks like we don't need a permit - more to come. Respectfully submitted, Ian S.
Program/Events Chair Report: presented by Hal F. (as read by Ian S. in his absence)
The breakfast went well. We're having a Cape Girardeau event on April 17th. Speakers, potluck and board games are planned. I’m currently looking for a place for bingo; hopefully in April. Good work Committee!! Thank you for your help. Respectfully submitted, Hal F.
Bid Book Chair Report: presented by Dan G.
Work is ongoing. A brainstorming meeting was held for the committee and some ideas were floated such as pop-ups. Will submit draft for first approval next month. Dan needs written submissions from fellow committee chairs (financial, hotel and event committees) and financial reports from same; Dan will be in contact. Respectfully submitted, Dan G.
Motion to break for 5 minutes:
(Brandon, Joe) - MMSPU
Open Positions:
Nominations for BCR:
Accepted nominations: Mike P. and Ian S.
Votes were as follows: 3 for Mike P. and 5 for Ian S.
Ian S. elected BCR.
Old Business:
Presentation of two Statements of Reasons displays by Reasons Statement Chair, Ashley S.; third legacy vote on same. Choice B was chosen (parenthetical statement, rather than more graphic representation of experience, strength and hope.)
New Business:
None.
Ask-it-Basket
What about getting Al-Anon involved in our bid process? (Discussion was had)
Suggestion for left-over money to provide scholarships to ICYPAA. (Discussion was had)
Discussion:
Motion: Adjourn
(Chelsea, Matt N.), Seconded, failed
Motion: Adjourn
(Joe, Chelsea) - MMSPU
Meeting closed with the Serenity Prayer at 5:02 p.m.
Respectfully Submitted,
Ian S.
Acting Secretary, SMICYPAA Bid Committee