Opening of Meeting by Bid Committee Co-Chair, Susan M., at 4:01 pm with the Serenity Prayer.
Jim L. read short form of Tradition 5.
Ian S. read short form of Concept 5.
Ben M. read ICYPAA's Facts, Aims & Purposes.
Meeting attendance: 10
Introductions around the room (2 new faces).
Summary of Actions of last Meeting and approval of Minutes tabled until next Meeting (Recording Secretary, Maggie T. not present).
Treasurer Report: Important activities since the last meeting include: The beginning balance was $2170.61.. The Variety Show Event on April 28, 2007 had a net gain of $379.24. The Mini-Conference to date has a net loss of $413.44. The donations were sent off to GSO, Western Area of Missouri Area 39, Eastern Area of Missouri Area 38, St. Louis Central Service Office and ICYPAA 49 (in the form of 12 pre-registrations). These donations came to a total of $834.18. There was also a basket collection at the committee meeting on April 7, 2007 = $15.00. We paid the rent donation to St. Mary’s for March and April. This left us with an ending balance of $1297.28. I would like to take this opportunity to report to the committee that we need to really ask for people to stay overnight at the Mini-Conference. So far we still have about 35 more room –nights to fill which means the committee is on the hook for $1750. Goals for this month include: outreaching for and participating in the Mini-Conference. Don't forget to get your registration turned in today! Thank you for this opportunity to serve. Gratefully submitted, Mike P. SMICYPAA Treasurer.
Reports:
Chair, Sean K.: (not present; no report)
Co Chair, Susan M: Variety Show was fun. I have been promoting the Mini Conference, although I am unable to attend. I am available to help out, and have donated two scholarships for the event. This month I helped set the location for our next event, Kickball.
Hotel/Facilities Committee, Travis W., Chair: Thanks to everyone for calls/concerns regarding the house fire at my residence. We are doing well. Hopefully, within the next couple weeks, I can get re-involved with committee work; I recently re-established an internet connection. I won't be able to attend the Kickball event, as I'll be on my honeymoon. Good to be here and in service.
Outreach Committee, Ian S., Chair: Unfortunately, I have been unable to reach the Outreach Co-Chair in the last month. Once I connect with her, I hope to start planning an outreach event to be held in Kansas City, MO, sometime in July or August. I understand she has contacts there (where she is living), and can head up preparations. Otherwise, I have pre-registered for the Mini Conference, and am looking forward to attending.
Events Committee, Ben M. Co-Chair: Thanks everyone for their help with the Variety Show. I have flyers for our next event, Kickball on June 23rd, but we will need to reschedule the time slightly, since it is currently scheduled for the same day as our Area Assembly. I will send out revised flyers. I need someone to help with food and coordinating the kickball tournament. Anyone with suggestions for our next event, please contact me.
Merchandising Committee: (open position)
Bid Book Committee, Vanessa W., Co-Chair: Noting to report.
Mini Conference Ad hoc Committee, Melanie P., Chair: We had a meeting at the campus which was exciting. Pre-registration is below our hopes--we have about 37 pre-registrations, and we need more. The Mini Conference will not be self supporting unless we get more registrations. So far, we have collected $936.50, some of which goes towards lodging. We will be meeting today, after this meeting to discuss further details/plans. Lodging must be reserved by May 15th. Columbia, MO is pumped up about the event. We have a bunch of scholarships which have been donated. We have prepared a preliminary agenda, and have our spearkers scheduled.
Old Business:
Open positions: Merchandise Chair and Co Chair, Group Communications Chair and Co Chair, and Webmaster. Jim L. stood for Group Communications Chair; no other nominations; Jim L. elected by acclamation upon Motion of Ian S., approved. Sarah R. stood for Merchandising Chair; no other nominations; Sarah R. elected by acclamation upon Motion of Travis W., Aaron F. stood for Merchandising Co-Chair; no other nominations; Aaron F. elected by acclamation upon Motion of Travis W., approved.
New Business:
Motion by Ian S. to budget $100 to produce a banner for the Committee to replace the previous banner which was lost. MMSP, after minority opinion by Melanie P. failed to change anyone's votes.
Banner guy: Dennis D., 636.448.0567.ddeachan3dsign@sbcglobal.net (send him the design; he can have it in 3 days)
General Sharing: Sarah R. opened discussion regarding production of T-Shirts; it was suggested that we offer T-shirts for pre-sale at the Mini Conference.
Next meeting is June __, 2007.
Meeting closed at 4:52 pm., after Motion of Melanie P., MMSPU.
Respectfully Submitted,
Ian S.
(filling in for Maggie T., SMICYPAA Recording Secretary)