Opening of the meeting by Bid Committee Chair, Travis
W. at 4:19 p.m.
with the serenity prayer.
17 attendees present.
Tradition 6 (short form) read by Bill P.
Concept 6 (short form) read by Gavin D.
Motion made to postpone approval of the May
7, 2005 minutes until next meeting.
(Ian S., MMSPU)
Presentation of Treasure’s
report by Sean K.
Motion made to accept Treasure’s report.
(Bill P., MMSPU)
Reports:
Chair:
No report.
Co- Chair: This month I have been acting as
webmaster for the BC. I attended the Group Communications Committee meeting. I reviewed the Bidding Requirements and sent
an email to all the committee chairs and officers regarding progress on
the same. We appear to be right on
track. According to the Procedures
Manual, the Co- Chair’s duties include helping wherever needed. To that end, in the email I also invited such
committee chairs and officers to contact me if they need any assistance
in fulfilling their duties/responsibilities.
Thank you for the opportunity to serve.
Ian S
Outreach committee:
No report.
Hotels and Facilities:
Hotels/ Facilities Committee Report for June 4th, 2005 Important
activities since the last meeting include: Made contact with the Renaissance.
We will have a draft contract by the end of June. Jen L. filling in as co-chair
until election this month. Researched
and gathered information concerning pre-conference event at the City
Museum. This event is feasible
for about 20 to 25 dollars per person. The following goals are still set: Get draft
copies of the contracts by the end of June. Hold another meeting at the
end of June to discuss draft contracts.
Finalize contracts and submit to the Bid Book Committee by the end
of July.
Mike P.
Bid Book: No report.
Events: No report.
Merchandising: No report
Group Communications: No report
Open Positions:
Hotels/ Facilities Co-Chair: Jen L.
elected by acclamation
Group Communications Co-Chair: Bryan
L. elected by acclamation
Events Co-Chair: Gavin D. elected by
acclamation.
Webmaster: no one stood; Ian S. will continue
as acting Webmaster.
New Business:
Discussion held on a budget increase for
last event, requested by Events Chair; motion made to increase the Events
Committee budget to $500 available funds for Events Chair.
(Sean K., MMPS)
General Sharing was held.
NOTE: Next
meeting will be moved to the second Saturday in July (July 9, 2005), due
to scheduling conflicts.
Motion to Close.
(Bill P. MMSPU)
Respectfully Submitted,
Matt H.
SMICYPAA Recording Secretary