SMICYPAA Bid Committee Meeting / Elections August 2nd 2008
Opening of meetingg with serenity prayer at 4:03pm by Ian S., outgoing Bid Committee Chair.
Introductions made around the room – 7 present at time.
FACTS aims purposes read by Aaron F.
[6 more people showed up.]
Concept 12 read by Stacy H.
(Ian interrupted to incorrectly inform Stacy that she should read concept
8, even though he said to read 12. Sense of meeting said that Ian did in
fact say to read concept 12, though he denied this. Stacy gallantly finished
reading anyway, and moved on in true A.A. spirit!)
Tradition 8 read by Ben M.
Summary of actions of previous meeting (from 7/5/08) read to be approved
by Travis W.
Motion made to approve the 7/5/08 minutes.
(Ian S.) -- MMSPU
Treasurer's report postponed.
Old Business – None.
New business:
Procedures Manual Amendment
The amendment to the SMICYPAA Procedures Manual that was submitted in writing
at the June meeting is up for a vote. It was presented in a final draft
to the committee. (See this amendment attached at the end of these minutes.)
Motion made to skip ballot voting for the Procedures Manual Amendment,
and vote by hand.
MMSPU
Amendment voted on. Passed unanimously.
Ian S. mentioned that per the Sunset clause in the Procedures Manual, this amendment will need to be ratified by the new committee in 3 month's time. (This would be the November 1st, 2008 meeting.) Someone may also want to make a motion to retain all prior amendments as well, since we've never taken the sunset clause into consideration before.
Mini Conference Pre-Budget Expenditure
A motion by Ian S. for a pre-budget expenditure for the Mini Conference
Committee in the amount of $325, payable to YMCA Trout Lodge/Camp Lakewood,
to cover the deposit fees in order to hold rooms and guarantee weekend of
Jan 23-25, 2009 at the lodge for our 3rd annual Mini Conf. (subject to the
venue's approval by the Mini Conference Committee.)
Q: How much is refundable?
A: all but $75 is refundable - the money wouldn't be paid out [to the YMCA]
until after the Mini. Conf. Cmmtee decides that they will go there.
**Motion ammended by Ian to remove “payable to YMCA Trout Lodge/Camp Lakewood” AND “at the lodge”.
The Motion is now: To approve a pre-budget expenditure for the Mini Conference Committee in the amount of $325 to cover the deposit fees in order to hold rooms and guarantee weekend of Jan 23-25, 2009 for our 3rd annual Mini Conf. (subject to the venue's approval by the Mini Conference Committee.
Mike P. made a comment about the purpose of the Mini Conference for SMICYPAA.
No Discussion.
MMSPU (Ian S., Aaron F.)
Elections:
To begin the elections process, Travis W. read the procedures for elections
in the Procedures Manual.
Ed M, moderator, was introduced by Ian S.
Ed discussed 3rd legacy, and read from the service manual.
Calls for Bid Committee Chair after descriptions were read.
Standing for position:
Chelsea P.
Ben M.
Qualifications given by each person.
1st vote:
Chelsea:6
Ben:4
2nd vote:
Chelsea:6
Ben:4
3rd Vote:
Chelsea:5
Ben:5
4th Vote:
Chelsea:5
Ben:5
Entertained motion to go to hat. MMSPU
Hat: Ben.
Bid Committee Co – Chair
Standing: Sean T.
Motion made to accept by acclimation. MMSPU (Ian S., Aaron F.)
Recording Secretary
Standing: Chelsea P.
Motion made to accept by acclimation. MMSPU (Ben M.,Joe E.)
Corresponding Secretary
Standing: Travis
Motion made to accept by acclimation. MMSPU (Joe E., Chelsea P.)
Treasurer
Nominated: Aaron F., Stacy H.
1st Vote:
Aaron: 5
Stacy: 5
2nd Vote:
Aaron:2
Stacy:8
Stacy wins by 2/3rd majority.
Outreach Chair:
Ralph R. nominated
Motion made to accept by acclimation. MMSPU (Ian S., Travis W.)
Events Chair:
Aaron F. nominated by Chelsea P.
Motion made to accept by acclimation. MMSPU (Ian S., Chelsea P.)
Group Communications Chair:
(tabled)
Mini Conference Committee Chair:
Standing: Mike P.
Motion made to accept by acclimation. MMSPU (Chelsea P., Joe E.)
Mini Conference Committee Co-Chair: Ian S.
Mini Conf. Program Chair:
Standing: Elizabeth P.
Motion made to accept by acclimation. MMSPU (Mike P., Joe E.)
Merchandise Chair
Standing: Joe E.
Motion made to accept by acclimation. MMSPU (Stacy H., Elizabeth P.)
Ian mentioned that his last acting duty as chair is to mention that all
the co-chair positions will carry over to the next meeting for elections.
Ed encouraged us to try to get more involved with general service in the area. He would like to informally incorporate SMICYPAA into more things with the area.
Question asked by Joe to Ed: How can we get more people involved from a
more diverse age range?
Ed: really get involved [with general service in our area], really go around
and communicate more with the rest of AA, the MO State Convention, etc.
He'd love to see us more involved with the State Conv., and many of the
other events. The Mo State convention is an extension of the general service
conference structure. [Ed was recently elected chair of the Missouri State
Convention.)
Mo (visitor from Chicago): (had more input): in Chicago she was able to
get people that used to be involved in YPAA a long time ago to come back,
talk, and get involved. It “created a cool bond”
Ed: I'm the new chair of the State Conv, so use me. I'd love to help out
any way I can.
Announcement made: Next month's Committee Meeting will be held on September 6, 2008, at St. Mary's Hospital. See website for details.
Closed with Responsibility Statement. 5:58 pm.
Respectfully Submitted,
Travis W.