Open: Meeting opened at 4pm with the Serenity Prayer
Members in Attendance: Ralph R. - Outreach Chair, Chelsea P. – Recording
Secretary, Sean T. – Co-Chair, Aaron F. – Events Chair, Ben
M. – Chair, Ian S. – Mini-Con Co-Chair, Liz P. – Mini-Con
Programs Chair, Katie S. – Outreach Co-Chair, Travis W. – Corresponding
Secretary, Mark D.
Tradition 10: Ian S.
Concept 10: Ian S.
Facts, Aims, and Purposes: Ian S.
Chair’s Report: report not included
Reading of 06 September 2008 Meeting Minutes:
Chelsea read the past meeting minutes. Mike P. motioned to accept; Ian S.
seconded. Motion carried.
Co-Chair’s Report
I assisted the event committee with its fliers and tickets. I attended the
group inventory and have produced a written report for the committee to
be presented at the October business meeting. Additionally I spoke with
outreach chair and I discussed developing an action plan.
Thanks!
Sean T.
Treasurer’s Report
We had a beginning balance of $667.41. After paying the above expenses,
our balance is now $352.41. I gave a check to Jason Bockman for for room
rental at Tan-Tara. I will make a donation for room rental to St. Mary’s
after our Trivia event. I have been working with Sean K. to change our EIN
# at the bank so that its no longer tied to him. If we do get a new EIN
# we will have to get a new account #. I hope to have this all settled soon
before Paypal is to be setup for Mini Con registration. We are still in
the process of getting this taken care of.
Respectfully submitted, Stacy H. Treasurer.
COMMITTEE REPORTS
Outreach Report: report not included
Hotels/ Facilities Committee: Open Position
Bid Book Committee: Open Position
Events Report
*secured a church for the nov 1st event trivia night
*have a speaker Howie M
*Sean T an Ben M helped with flyer and tickets
*mike P helped with printing of flyers
*trivia night flyers are out in the current alano mailing
*tickets are printed and will be available at the oct meeting
*there will be at least one events meeting before the trivia night, time/location
tba
*attended the eastern area assembly, made 100 flyers and distributed them
there. Flyer cost was 10.00, have recipt
+proposed budjet for the 08-09 events committee $300.00
-possibility of a event in December “festivus”
-possibility of a “social” event…ie barbq, with oppurtunitys
for the “young peoples video project” to be filmed
-maybe turning the above idea into what was talked about at the inventory,
a monthly smicy-social meeting
respectfully submitted
aaron ford
events chair
Merchandising Report
Joe E. is unable to make it to this month’s meeting. Other than that
nothing to report.
Group Communications Report
I'm putting together what will be a pretty large list of meetings for the
St. Louis area and I plan to start visiting some meetings, as well as recruiting
other committee members to visit them. My goal is to get someone to visit
most of the big meetings in the area and do a few fairly obvious things
-
1. give out flyers:
- General purpose SMICYPAA flyer with the basics about us and
some contact info
- flyers for next upcoming event
- Mini-Con or ICYPAA flyers
2. talk to group members about SMICYPAA
- give adults our contact info, and tell them they should
send all young people to SMICYPAA meetings and/or events
- tell young people to check out a meeting or event
3. make announcement about SMICYPAA and upcoming events
- emphasize fun & fellowship, little to no mention about
business or the bid process
So that's the biggest thing that I will be working on. Next time I will
have a list and be actively looking for people to visit meetings.
I would like to ask for a budget of $100, to be used for copies.
Finally, I want to find out which meetings we already have someone going
to regularly, so ***please email me with your home group plus any meetings
that you're at on a regular basis***. Also if you have any thoughts on which
meetings we should get to or anything else we should do in the way of group
communications feel free to share that as well.
- Karl
Mini Conference Report
Hi there!
We held another business meeting for the Mini Conference committee on Sep.
24th. I have made my reservation at the Lodge. Now we really need the rest
of our committee members to do the same. Here are the steps to take to make
your reservation:
1) Call during business hours(M-F 9-5). The number is 314-241-9622
2) Make a reservation (Have a credit card # ready).
3) Follow instructions.
A challenge from Ian S.!: Each committee member should register and get
4 friends to register for the Mini Conference.
We've also gotten flyers made (this time they were lavender) and turned
in to Central Services for another mailing.
Travis W. will set up a digital recording for the speaker meetings. The
talks will be scrubbed to make sure they are in line with the 11th tradition
(anonymity) and then made available online. Online registration will also
be available soon. We are looking into giving flyers to people in Alanon
for distributing at Alanon meetings.
Here is our proposed budget for the Mini Conference:
Deposit = $325
Flyers (5x $20)= $100
Name tag lanyards = $50
Program - tri-fold = $20
Candy = $30
Gifts for speakers (6x$15) = $100
Hospitality (coffee, snacks) = $200
Total: $825
Anticipated income: (100 people x $10) = $1000
A draft schedule for the Mini Conference has been made and is available
if you are interested. If anyone wants to submit speakers for consideration
please contact the Program chair Liz P. Email mini@smicypaa.org and it will
be forwarded to her.
Our goals for this month are: 1)To find a Registration Chair, a Voice of
the Mini Conference and a Hospitality Chair. 2) Decide on the preferred
speaker line-up and ask them to participate.
In case you are wondering, it’s okay to fill a role at the mini-conference
if you already have another job on the SMICYPAA committee. Our next Mini
Conference meeting will be 11am Sun. Oct. 19 at Starbucks on Olive (at Craig).
Gratefully submitted,
Mike Pearson
SMICYPAA Mini Conference Chair
OLD BUSINESS
None
NEW BUSINESS
Election to fill open positions:
Hotel/ Facilities Chair
Bid Book Chair
Hotel/ Facilities Co-Chair
Bid Book Co- Chair
Events Co-Chair
Group Communications Co-Chair
Merchandise Co-Chair
Ian S. Motioned to accept Mark D. by acclamation for the position of Bid
Book Chair. Aaron F. seconded and the motion carried.
Discussion of Group Inventory
Sean T. reported on the group inventory that was held on 22 September 2008.
The group inventory was held at Ian S.’s house and facilitated by
Lois L. Sean T. summarized the answers to the group inventory questions.
We discussed some ideals that came from our inventory. We discussed having
a social gathering to get to know people on the committee.
-Ian S. motioned to have Sean T. set-up a social gathering for the committee
in the next week for a future date. Sean T. seconded and the motion carried.
ANNOUNCEMENTS
Next Meeting will be held on Saturday, November 1, 2008, at 4 p.m. at St.
Mary’s Hospital Cafeteria rooms A & B. Check www.smicypaa.org
website for details.
Close: Meeting closed with the Responsibility Statement.