Opening of the Meeting by Bid Committee Chair, Travis W., at 4:07 p.m. with Serenity Prayer
Tradition 10 (short form) read by Cara K.
Concept 10 (short form) read by Dan H.
ICYPAA's Facts, Aims, & Purposes read by Ryan M.
Presentation of the Summary of Actions from the 9/11/04 Meeting (the minutes for which were delivered in full via email prior to the Meeting) by Acting Recording Secretary, Josh S.
Motion made to accept the 9/11/04 Meeting minutes.
(Josh S., Sean K.) – MMSPU
Presentation of the Treasurer’s Report (copies of which were handed out) by Sean K..
Motion made to accept the Treasurer’s Report.
(Josh S., Ryan M.) - MMSPU
Reports
Chair: First off, the kickball function was a blast. I know that it was
relatively small, but I think that ultimately it was a success, and that
everyone who attended had a lot of fun. I also think we’ll learn a
lot from it that we’ll be able to use as experience towards our next
SMICYPAA event.
Secondly, I know that our committee has had some speed bumps over the last
month or so, so I’ve been trying my best to help out and contribute
to getting over those things this last month, and in the process learning
a lot. We have struggled to figure out all of our budgets as committee chairs,
but I think that after we look at the proposed budget today, we will begin
to get a good idea of some changes, revisions, and cutbacks that we’ll
need to do.
I also know that there is still a continuing debate over the changes to
the procedures manual that have been tabled. I am very proud of how our
committee as a whole has handled the issue thus far though, and I am really
glad that we were able to take care of the other amendments separately,
so that we can continue to function effectively while we hash the other
stuff out. I think that if a sincere effort is made by everyone to find
the true experience of others and of A.A., along with our primary purpose
always being considered in every aspect, that our group conscious will align
itself with whatever God’s will is to be for our committee and its
differences.
I think we are growing and learning a lot right now, and I know that the
things we are doing are only going to help strengthen our committee of servants
in the long run. Thanks to all for all the help and contributions that you
have all been making to this committee and its goals.
Submitted respectfully in love & service,
Travis W.
SMICYPAA BC Chair
Co-Chair: A meeting was held to narrow the field for potential logos and themes, and 4 themes were established as contenders to be voted today. There were a few logo ideas presented, but it was the consensus that more time would be needed to hammer out ideas for the new logo, so a 2nd logo meeting will be held on Sunday, October 17th from 6-7pm @ AA Central Services to choose the possible logo ideas which will be submitted to the full committee at the November meeting for final selection.
Respectfully Submitted,
Dan G.
SMICYPAA BC Co-Chair
Committee Chairs’ Reports:
Outreach Committee: There have been a few new things since the last Meeting concerning outreach. First off Bill P. (Outreach Co-Chair) and I have been attending a meeting in Illinois. We have also been talking to “KC Rob”; he is incahoots with the SMICYPAA bid currently and we are planning to take twenty people to KC for the Hearts of America (HOA) Round Up. I have spoken with a couple of different treatment centers and invited their members to attend our Meetings and/or functions. I have also been announcing our events and Meetings at AA meetings. If anyone has any further questions please let me know.
The Outreach Committee will be holding a joint meeting with the Events Committee tomorrow, Sunday, October, 10, 2004, at 4pm at the Lindell Club. We will be discussing a few different things. Also a reminder that our event is in Kansas City on Oct 23-24 (HOA Round-Up); KC Rob has taken care of helping us to find places to crash and at least some of the gas to get out there will be paid for. The HOA Round-Up Committee has asked that we take on some of the marathon meetings. It should be alot of fun, I know i can use a break from work and school! For more info about the event see the website at www.hoaroundup.org or email outreach@smicypaa.org.
Respectfully Submitted,
Jason B. and Bill P.
SMICYPAA Outreach Chair and Co-Chair
Hotels / Facilities Committee: The Hotels/Facilities committee is still
in first gear as these fall months approach. We have gotten the contact
information for the right people at our primary two hotels. A novel idea
has been brought to our attention recently concerning looking into a third
hotel in Kansas City. This is certainly a great possibility and it will
be looked into further for feasibility. Thank you for the opportunity to
serve.
In Love and Service,
Mike P.
SMICYPAA Hotels / Facilities Committee Chair
Bid Book Committee: Nothing to report at this time.
Events Committee: The Events Committee will be holding a joint meeting with the Outreach Committee tomorrow, Sunday, October, 10, 2004, at 4pm at the Lindell Club (see above). Please spread the word of our 2nd Annual Trivia Night and Speaker Meeting – to be held on Saturday, Nov. 6, 2004 (speaker at 7 p.m., trivia at 8 p.m.) at Clayton Community Church, 2501 Rockford. I emailed out the flyer to everyone; please print it out, copy it, and pass it out at EVERY meeting. Volunteers are needed.
Respectfully submitted,
Nikki F.
Events Committee Chair
Merchandising Committee: Nothing to report at this time.
Group Communications Committee: 1. We held a Group Communications meeting
on Tuesday, September 28; however, due to scheduling conflicts, there were
only three of us in attendance. At this meeting, we did decide to appoint
Kelly E. to be our Intergroup Liaison. I will be passing on information
to her to get her started with communications with various intergroup offices.
2. We have yet to appoint a Young People’s Group Subcommittee Chair
who is willing and able to commit to the
position. If anyone is interested or knows someone who may be able to fill
this position please let me know as soon as possible.
Old Business:
Discussion was held regarding bringing back to the table voting amendment to the procedures manual and to consider whether to wait for a meeting to be formed and held outside of our Meetings to form ideas and bring a well developed motion back to the floor for the next month. Josh Smith shared on experience gained from other bid committees regarding right of participation – he stated that in Oklahoma City, voting is open to all member of Alcoholics Anonymous; LACYPAA did not respond to his request for their experience; SACYPAA was also contacted. No action taken.
New Business:
Adoption of the Bid Committee’s annual budget. Discussed.
Motion: to accept all budgets except website, events, outreach, and merchandising.
(Josh S., Dan G.) - MMSPU
Election of Events Co-Chair: Ashley S. stands and is elected by acclimation as Events Co-Chair.
Motion: Approve $240 gasoline expense for HOA Roundup
(Bill P., Dan G.) - MMSPU
Selection of Bid Committee themes: The following four (4) options (which cam e from a properly noticed sharing session called by the Bid Committee Co-Chair for the purpose of soliciting separate and independent themes which have some reference to AA approved literature to use as the theme for the ICYPAA conference) were presented by Dan G.
1. Save the Spineless and the Stupid.
2. Spiritual Kindergarten
3. This Spiritual Stuff Makes Sense
4. Get to the Middle
Motion: that one of such themes be selected by a vote under the third legacy procedure.
Ballot #1: no 2/3 present; 13 voting members
Ballot #2: no 2/3 present; 13 voting members
Ballot #3: no 2/3 present, 13 voting members
Ballot #4: no 2/3 present, 11 voting members
Motion: To proceed to fifth ballot
(Josh S., Sean K.) - MMSPU
Ballot #5: "This Spiritual Stuff Makes Sense" garners 2/3
"This Spiritual Stuff Makes Sense" is this year's theme.
Motion to Close.
(Dan G., Josh S.) - MMSPU
Respectfully Submitted,
Ian S.
SMICYPAA BC Recording Secretary